Please note that as an admin, you can only transfer an individual file using Google Drive APIs.
#Google drive owner how to
How To Transfer Drive Files To A New Owner As An AdminĪdmins have two options for transferring individual files: the original owner can transfer ownership, or you as an admin can do it. To the right of a person the file has been shared with, click the “Down arrow.”Īfter a user makes someone else the file’s owner, they can still edit the document unless the new owner changes their permissions.Open Google Drive and click the file or folder that will be transferred.You may want to retain the former employee’s work, so you’ll need to transfer ownership of their documents to someone else in your organization. It’s also important to be aware of ownership when employees are about to leave the company or the organization is about to end a contract with an external third party. For example, if an employee accidentally transfers ownership of a document with sensitive information to the wrong employee, they can’t transfer ownership again, but the new owner will be able to share and set access permissions. It’s important to be careful when transferring ownership because owners have more control over access permissions in documents than other users with lower permission types. Once they transfer ownership of a file, they can’t transfer ownership again, even back to themselves, and they’ll no longer be able to permanently delete that file from Google Drive. If they want to fully transfer folder ownership, they’ll need to transfer ownership of all the individual files inside the folder. Remember, even if a user transfers ownership of a folder, they still own the individual files inside. However, employees are able to transfer ownership of their files and folders to anyone else in their organization, and the new owner doesn’t even have to consent for the transfer to happen. Whenever you create a document, you are generally the owner of that file. In Google Workspace, it’s important to remember the concept of “owners” of documents. How Employees Can Transfer Ownership What is it? We’ll also show how admins can transfer ownership of files to a new owner - either individual files or by transferring all files at once. We’ll break down how employees can transfer ownership and give some quick tips to make the process smoother. This is vital for data security practices and compliance with offboarding processes and can occur in a few different ways that admins or employees can manage. If you or another employee leaves a project or job, you may need to transfer ownership of your company files to someone else in the company.
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